Debtors Clerk (Johannesburg South)

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Introduction

POSITION SUMMARY
The Debtors Administrator is responsible for managing accounts receivable, ensuring timely collection of outstanding invoices, and maintaining accurate financial records. The role supports the overall financial health of the organisation by minimising bad debts and optimising cash flow. This position is a 5 month fixed term contract starting January 2026.

Skills & Competencies

  • Strong numerical and reconciliation skills.

  • Excellent communication and interpersonal skills.

  • Ability to work under pressure and meet deadlines.

  • High attention to detail.

  • Knowledge of credit control regulations and debt collection practices

Duties & Responsibilities

Key Responsibilities

Accounts Receivable Management

  • Complete client take-on sheets and required documents; submit to the Financial Consultant to open new accounts.

  • Maintain and update customer accounts in the Odoo system.

  • Accurately capture all accounting transactions related to debtors.

  • Ensure all recurring invoices for rentals and utilities are captured and sent to clients with supporting meter readings.

  • Ensure invoices for suite rentals, suite commission, suite levies and venue tours are correctly issued, distributed, and recorded.

  • Follow up on outstanding payments via email, phone or written communication.

Event Debtors

  • Issue proforma invoices/invoices for venue rental, venue services, and tickets, ensuring all event invoices are correctly reflected on the P&L.

  • Receive Informal Traders Recon and invoice accordingly.

  • Reconcile all outstanding invoices and send reports to the Hospitality department before ticket collection.

  • Post-event: issue invoices for damages and credit notes for refundable deposits.

  • Email customers a detailed ledger with supporting invoices and credit notes.

Debt Collection

  • Send monthly statements and reconciliations, or upon request.

  • Process the cash book daily.

  • Monitor ageing of accounts to ensure timely collections.

  • Implement payment plans where applicable.

  • Escalate unresolved issues for further action.

Customer Communication & Administration

  • Serve as the primary contact for billing inquiries and disputes.

  • Follow up weekly on outstanding debtor accounts.

  • Provide accurate responses to customer queries.

  • Build strong customer relationships to facilitate smooth payment processes.

  • Maintain an organised and efficient filing system.

Reconciliation & Reporting

  • Prepare debtor reports and reconcile accounts receivable with customer statements.

  • Submit weekly/monthly ageing reports and debtor statements.

  • Identify and resolve discrepancies promptly.

  • Capture debtor journals for approval where necessary.

  • Collect and reconcile cash received for events and venue tours.

Compliance & Audit

  • Ensure adherence to credit policies and procedures.

  • Assist with internal and external audit requests.

Collaboration & Teamwork

  • Liaise with internal teams to resolve account issues.

  • Work with the Finance team to ensure accurate financial reporting.

General Administration

  • Maintain organised and up-to-date filing systems.

  • Assist with additional administrative tasks as required.

Key Performance Areas (KPAs)

  • Accounts Receivable Management

  • Debt Collection

  • Customer Communication & Administration

  • Reconciliation & Reporting

  • Policy Compliance

  • Collaboration & Teamwork

Desired Experience & Qualification

Minimum Educational & Experience Requirements

  • Diploma/Degree in Finance, Accounting or related field.

  • 2–5 years’ experience in a similar role.

  • Proven debt collection experience.

  • Proficiency in accounting systems (preferably Odoo).

  • Proficient in Microsoft Office Suite.

Skills & Competencies

  • Strong numerical and reconciliation skills.

  • Excellent communication and interpersonal skills.

  • Ability to work under pressure and meet deadlines.

  • High attention to detail.

  • Knowledge of credit control regulations and debt collection practices

 

Please use the below link to apply:

Package & Remuneration

Salary offer R 15 000 to R 20 000 Depending on Qualifications and Experience

Interested?

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