Remote Executive Assistant

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Company Overview:

Remote Talent is a marketplace that matches US companies with the best overseas talent. We vet prospective talent to find the best and match you with a US company that fits your skillset and ambition. This remote position can be performed anywhere in South Africa with a fast, reliable internet connection.

We are currently seeking candidates from South Africa for a remote Executive Assistant position, requiring a dependable and high-speed internet connection.

Job Description:

As a remote Executive Assistant, your responsibilities may vary on a day-to-day basis, but may include:

  • Managing email and calendar appointments.
  • Performing administrative tasks such as data entry, document preparation, and record keeping.
  • Coordinating and scheduling meetings or conference calls.
  • Conducting research and compiling data as needed.
  • Assisting with project management and task tracking.
  • Providing general support to teams or individuals as needed.
  • Facilitating communications within the team and with external contacts.
Required Skills & Qualifications:
  • Fluency in English, both written and verbal.
  • Flexibility to work 45 hours per week (Monday-Friday) according to US timezone.
  • Possession of Matric (Grade 12) or its equivalent.
  • Typing speed of at least 40 words per minute.
  • Highly driven, career-oriented individual.
  • Minimum of 2 years of experience in an administrative or support role.
  • Skilled in both Microsoft Office and Google Workspace.
  • Ability to edit PDF documents.
  • Experience in marketing (desirable).
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...